POSITION SUMMARY:
The Stanford Data Science (SDS) Event Coordinator is responsible for the operational planning and execution of SDS event activities including the following successful:
1. planning
2. management
3. execution
4. communications
5. financial reporting
6. Event analytics and reporting
This position reports to the SDS Community Manager and works with all SDS staff, faculty, and event vendors (Stanford Video, Stanford Event Services, and external contractors).
The ideal candidate must have excellent communication skills and enjoy working in teams with diverse backgrounds.
Responsibilities:
• Help plan and execute event activities for SDS, SDS Centers, and Women in Data Science at Stanford (WiDS@Stanford) that contribute to advancing the research agendas and community engagement goals.
• Events may include:
• Informal networking gatherings
• Seminars
• Lectures
• Symposia
• All-day conferences
• Help plan and manage logistics, including registration and attendee tracking, presentation and materials support, and pre-and post-event evaluations
• Coordinate vendor services
• Provide on-site event support
• May research and provide recommendations for potential event locations and evaluate alternatives
• Track invoices, manage receipts, and help manage event budgets, including helping with monthly budget reconciliation
• Requirements:
- will be driving golf carts. Valid DL is required.
Minimum Education and Experience Required
Three years of relevant experience or a combination of education and relevant experience. Bachelor's degree desired, marketing and communication background desired.
Minimum Knowledge, Skills, and Abilities Required
• Excellent written and oral communication skills
• Demonstrated success in planning events
• Ability to manage shifting priorities and handle numerous time-sensitive projects with multiple deadlines
• Ability to work independently and as part of a team
• Demonstrated ability in problem-solving, taking initiative, judgment, and decision-making
• Excellent interpersonal, communication, time management, and customer service skills. Must be well-organized and detail-oriented
• Knowledge of Microsoft Office Suite and other online documents, such as Google Docs
• Ability to interact with a broad spectrum of contributing groups and customers
